Business AI plans compared by cost and limits
Compare AI tools for business teams in the US, UK and Canada. Each row shows the listed price, stated limits and features named on the vendor page.
The fact matrix
Read across each row to compare the listed price, stated limits and features named by the vendor. Under each cell is the vendor page we read and the date. The order of the rows is not a ranking.
| Tool | Price | Stated limits | Features named on the page |
|---|---|---|---|
| ChatGPT BusinessGeneral assistant for the team | Standard seat US$20/user/month billed annually, US$25 monthly; Premium seat US$100 / US$125. The help centre says pricing may vary by country help.openai.com checked 2 Oct 2026 | For teams of 2 to 200 people chatgpt.com checked 1 Oct 2026 | Connects to Google Workspace, Slack, GitHub and Microsoft 365; SAML SSO and MFA; central billing; no training on business data by default chatgpt.com checked 1 Oct 2026 |
| Claude TeamGeneral assistant for the team | Standard seat US$20/seat/month billed annually, US$25 monthly; premium seat US$100 / US$125 claude.com checked 1 Oct 2026 | For teams of 2 to 150 people; usage limits apply claude.com checked 1 Oct 2026 | Claude Code, Microsoft 365 integration, enterprise search across your organisation, single sign-on, domain verification claude.com checked 1 Oct 2026 |
| Microsoft 365 Copilot BusinessAI inside the office suite | Add-on from US$18.00/user/month paid yearly (shown reduced from US$21.00). Business Standard with Copilot US$23.50; Business Premium with Copilot US$32.00, both per user/month paid yearly microsoft.com checked 1 Oct 2026 | The add-on needs an existing Microsoft 365 plan; the listed prices are for annual subscriptions microsoft.com checked 1 Oct 2026 | Copilot across the Microsoft 365 apps; the Premium bundle adds Intune, Defender and Purview microsoft.com checked 1 Oct 2026 |
| GeminiGoogle | Gemini Enterprise Business edition from US$21 per seat/month, up to 300 seats; Standard and Plus editions from US$30 per seat/month gemini.google checked 2 Oct 2026 | Access to the Flash model and varying access to the Pro model; image generation, Deep Research, Gemini Live, Canvas and Gems; 15 GB storage gemini.google checked 1 Oct 2026 | Gemini in Gmail, Docs and other Google apps on paid plans; cloud storage bundled with every tier gemini.google checked 1 Oct 2026 |
| Mistral (Vibe)Mistral AI | Team, US$24.99/user/month excluding taxes; up to 30 GB storage per user, domain verification, data export mistral.ai checked 1 Oct 2026 | Limited messages and web searches, limited coding sessions; image generation included mistral.ai checked 1 Oct 2026 | More than 100 connectors listed on the free tier; pricing shown in USD or EUR mistral.ai checked 1 Oct 2026 |
| NotionDocs, notes and a shared knowledge base | Plus US$10 per member/month; Business US$20 per member/month (the page offers a yearly discount; we did not capture which billing term the listed figures use) notion.com checked 2 Oct 2026 | Free and Plus list only a trial of Notion AI. Custom agents: free to try, then US$10 per 1,000 Notion credits notion.com checked 1 Oct 2026 | Business adds Notion Agent and AI Meeting Notes; Plus adds unlimited collaborative blocks and file uploads notion.com checked 1 Oct 2026 |
| GrammarlyWriting and email | Pro, US$12 per member per month on annual billing (US$144 for 12 months); the monthly plan is US$30. Enterprise by quote grammarly.com checked 2 Oct 2026 | Free: 100 AI prompts a month. Pro: 2,000 AI prompts per member a month. Enterprise: unlimited grammarly.com checked 1 Oct 2026 | Spelling and grammar on Free; full-sentence rewrites, tone adjustment, plagiarism and AI-text detection on Pro grammarly.com checked 1 Oct 2026 |
| HubSpot CRMCustomer records and sales follow-up | Starter from US$15/month per seat; Professional from US$50/month per seat; Enterprise from US$75/month per seat hubspot.com checked 1 Oct 2026 | Free tools are for up to 2 users; 2,000 marketing email sends per calendar month with HubSpot branding; up to 3 email templates per account. Branding is removed from Starter up hubspot.com checked 2 Oct 2026 | Free: contact management, deal pipelines, CRM import, Breeze Assistant. The AI customer agent is listed from Professional hubspot.com checked 1 Oct 2026 |
| ZapierConnecting apps and automating routine steps | Professional from US$19.99/month; Team from US$69/month; Enterprise by quote. Price rises with the task tier you choose zapier.com checked 1 Oct 2026 | Free: 100 tasks a month and two-step Zaps only. Multi-step Zaps and webhooks start on Professional. Team includes 25 users zapier.com checked 1 Oct 2026 | Zaps, Tables and Forms on every plan; Zapier Copilot on Free; AI fields on Professional zapier.com checked 1 Oct 2026 |
| TidioWebsite chat and customer support | Starter $24.17/month; Growth from $49.17/month; Plus from $300/month plus usage. The page has monthly and annual views and we did not capture which one these figures belong to tidio.com checked 2 Oct 2026 | Starter: 100 billable conversations and 50 Lyro AI agent conversations (one-off). Growth: from 250 billable conversations tidio.com checked 1 Oct 2026 | Live chat and ticketing, visitor list and operating hours on Starter; the Lyro AI agent can also be added to other help desks tidio.com checked 1 Oct 2026 |
| OtterMeeting notes | Pro US$16.99/user/month billed monthly, or US$8.33/user/month on the annual plan; Business US$30 monthly or US$19.99 annual. The page states prices are in USD and also showed time-limited discounts, which we left out otter.ai checked 2 Oct 2026 | Basic: 300 transcription minutes a month. Pro: 1,200 minutes, up to 90 minutes per meeting, 10 file imports a month otter.ai checked 1 Oct 2026 | Live transcription and speaker identification on Basic; Salesforce, HubSpot and Zapier integrations on Pro otter.ai checked 1 Oct 2026 |
| FirefliesMeeting notes | Pro $18 monthly or $10 per seat/month billed annually; Business $29 or $19 per seat/month billed annually (currency symbol shown as $ only) fireflies.ai checked 1 Oct 2026 | Free: limited AI summaries, 400 minutes of storage per team, 20 AI credits. Pro: 8,000 minutes of storage per seat fireflies.ai checked 1 Oct 2026 | Works with Zoom, Google Meet and Teams; transcription in 100+ languages; video recording and downloads from Pro fireflies.ai checked 1 Oct 2026 |
Scroll the table sideways to see every column.
About the prices. Vendor pages were read on 1 and 2 October 2026 from a connection in Australia. Where a vendor shows local prices, we took the US-dollar figure from its United States page or its help centre and link to that page. Where we could not read a US-dollar price, the cell says so and names the currency we saw. Prices in other countries can differ.
Who each one suits, and who it does not
These lines are drawn only from the facts we could read on vendor pages. We have not run our own tests, so nothing here ranks the tools on the quality of their output.
ChatGPT BusinessSource: chatgpt.com
- Best for
- A team of two or more that wants one shared workspace with admin controls and a no-training default.Based on: stated limits, features named on the page
- Not ideal for
- A sole trader: the plan starts at two people.Based on: stated limits
Claude TeamSource: claude.com
- Best for
- Small teams that want search across their own company tools included in the seat.Based on: features named on the page
- Not ideal for
- A sole trader: the plan starts at two people.Based on: stated limits
Microsoft 365 Copilot BusinessSource: microsoft.com
- Best for
- Businesses already on Microsoft 365 that want AI in the documents and mail they use now.Based on: stated limits, features named on the page
- Not ideal for
- Businesses that want to pay month to month: the listed prices are annual subscriptions.Based on: stated limits
GeminiSource: gemini.google
- Best for
- Households already paying Google for storage: the paid tiers bundle 400 GB to 5 TB with the assistant.Based on: first paid plan, features named on the page
- Not ideal for
- A small team that only wants a few chat seats at consumer prices: the business edition starts at US$21 a seat.Based on: team seat
Mistral (Vibe)Source: mistral.ai
- Best for
- A standalone assistant with a paid plan under US$15 a month: Pro is listed at US$14.99.Based on: first paid plan
- Not ideal for
- Heavy free use: messages, web searches and coding sessions are all described as limited.Based on: free-plan limits
NotionSource: notion.com
- Best for
- Keeping procedures, notes and project lists in one place; the AI features sit on the Business tier.Based on: features named on the page
- Not ideal for
- Getting ongoing AI on the cheaper tiers: Free and Plus list a trial only.Based on: stated limits
GrammarlySource: grammarly.com
- Best for
- Cleaning up emails and customer replies wherever you already type; the free plan has a stated monthly AI allowance.Based on: stated limits, features named on the page
- Not ideal for
- Drafting long documents from scratch on the free plan: 100 prompts a month is the cap.Based on: stated limits
HubSpot CRMSource: hubspot.com
- Best for
- A first shared customer list and deal pipeline at no cost, with an AI assistant included.Based on: free plan, features named on the page
- Not ideal for
- Getting the AI customer agent cheaply: it is listed from the Professional tier.Based on: features named on the page, price
ZapierSource: zapier.com
- Best for
- Passing data between the apps you already use, starting with simple two-step automations at no cost.Based on: free plan, stated limits
- Not ideal for
- Anything beyond a two-step flow on the free plan: multi-step Zaps need Professional.Based on: stated limits
TidioSource: tidio.com
- Best for
- A small shop that wants live chat and an AI agent on its website with a stated conversation allowance.Based on: stated limits, features named on the page
- Not ideal for
- High chat volumes on Starter: it covers 100 billable conversations.Based on: stated limits
OtterSource: otter.ai
- Best for
- Teams that want published minute allowances to plan against.Based on: stated limits
- Not ideal for
- Meetings that run past 90 minutes on Pro.Based on: stated limits
FirefliesSource: fireflies.ai
- Best for
- Getting a written record of client calls; transcription itself is listed on the free plan.Based on: free plan, stated limits
- Not ideal for
- Keeping a long archive for free: storage is capped at 400 minutes per team.Based on: stated limits
How to choose from this table
Start with the software your business already uses. Microsoft 365 Copilot Business adds Copilot across Microsoft 365 apps. The add-on needs an existing Microsoft 365 plan and is listed from US$18.00/user/month paid yearly. Gemini includes Gemini in Gmail, Docs and other Google apps on paid plans.
Set a budget using the billing term shown. Notion Plus is listed at US$10 per member/month. Grammarly Pro costs US$12 per member per month on annual billing, while ChatGPT Business and Claude Team both list a standard seat at US$20/user/month billed annually.
Check usage limits before your team grows. Claude Team says usage limits apply. Zapier's free plan includes 100 tasks a month and two-step Zaps only, while Otter Pro allows meetings up to 90 minutes. Fireflies gives the free plan 400 minutes of storage per team.
Match the plan to your team and purpose. ChatGPT Business and Claude Team both start with teams of 2. HubSpot's free tools are for up to 2 users and include Breeze Assistant. Its AI customer agent is listed from Professional, which is from US$50/month per seat.
Treat not verified as a reason to check, not a mark against the product. It means the vendor page did not show us the detail on the day. Every figure, with its source and date, is also in the fact ledger.
Related: AI tools compared by task, price and usage limits, Find an alternative to ChatGPT for everyday work, Free AI tools and their plan limits, Compare ChatGPT and budget-friendly alternatives.
Questions people ask
Which business AI plans cost US$20 per seat per month?
ChatGPT Business and Claude Team both list a standard seat at US$20/user/month billed annually. They also list premium seats at US$100 / US$125. ChatGPT's help centre says pricing may vary by country.
Which plan works with an existing Microsoft 365 subscription?
Microsoft 365 Copilot Business is an add-on that needs an existing Microsoft 365 plan. It starts at US$18.00/user/month paid yearly and adds Copilot across Microsoft 365 apps.
What does HubSpot's free plan include?
The free tools include contact management, deal pipelines, CRM import and Breeze Assistant. They are for up to 2 users and include 2,000 marketing email sends per calendar month with HubSpot branding. The AI customer agent is listed from Professional.
Can a business use multi-step automations on Zapier's free plan?
No. Zapier's free plan includes 100 tasks a month and two-step Zaps only. The vendor lists multi-step Zaps and webhooks from Professional, which starts at US$19.99/month.